in this section
- Regular exit
- Exiting Early Form
- Exiting Early flow chart
- Member notification of intent to exit early
- Guidance for supervisors
- Notification to members
other relevant sections
Regular Exit
The member completes the exit application, post-service survey, final reflection, and self-evaluation and returns all paperwork to Iowa Campus Compact. The member’s supervisor completes an evaluation of the member and returns it to Iowa Campus Compact. All original paperwork must be in possession of Iowa Campus Compact. All exit paperwork must be received (digitally or otherwise) within 20 days of the member’s last day of service as indicated on IowaGrants.
Exiting Early Form
If the member is requesting to exit early please have them complete the Exit Early form. If the member is exiting early with a compelling circumstance they will also need to provide additional documentation of the circumstance. This may include, but is not limited to, a letter from a medical professional or emails statements in support of the member’s claim. The early exit form and any other appropriate documentation, including the member’s exit application, must be received within 20 days of the member’s last day of service as indicated onto IowaGrants. All original copies must be sent to Iowa Campus Compact.
Exiting Early flow chart
A visual aid has been created to demonstrate the general process of exiting early. A flow chart is available for a regular or typical exit, an exit for cause, and an exit for compelling circumstance.
Member notification of intent to exit early
The member MUST provide notification to Iowa Campus Compact of their intent to exit early from the program in a timely manner. If the member is unable to provide this notification they will be exited immediately.
Guidance for supervisors
If the member has approached you to exit early please have them complete the Exit Early form. If the member is exiting early with a compelling circumstance they will also need to provide additional documentation of the circumstance. This may include, but is not limited to, a letter from a medical professional or emails statements in support of the member’s claim. The early exit form and any other appropriate documentation, including the member’s exit application, must be received within 20 days of the member’s last day of service as logged onto IowaGrants. All original copies must be sent to Iowa Campus Compact.
If the member is either unresponsive (e.g., left campus or is unwilling to respond to your requests) then:
If the member is either unresponsive (e.g., left campus or is unwilling to respond to your requests) then:
- Notify the Program Director immediately
- Send the member the first notification of IACC’s intent to exit the member for cause in 10 business days. CC the program director on all notifications.
- You may also request that IACC sends this notification
- If the member complies with the response or contacts you then proceed to the exit early process.
- If no paperwork is received, then send the final notification in 5 business days. CC the program director on all notifications.
- If no paperwork or response is received by the deadline, then notify the Program Director.
- The member will be exited with an unsatisfactory performance by the program.
- Complete your evaluation of the member and return all original copies to IACC.
Notification to members
First Exit Early Notificiation
This notification MUST include the following
Notification of the program’s intent to exit the member for cause
A deadline of 10 business days from the first notification
A list of possible consequences for not complying or responding to this communication
Notification of the program’s intent to exit the member for cause
A deadline of 10 business days from the first notification
A list of possible consequences for not complying or responding to this communication
First Exit Early Email Draft
TO: Member Email
CC: Program Director
SUBJECT: First Notification to Exit ICAP for Cause
BODY:
[Member name],
This email serves as your first notification of Iowa Campus Compact’s intent to exit you early for cause from the Iowa College AmeriCorps Program. You have 10 business days to comply or respond to the requests in this email. Failure to respond to this request will result in immediate dismissal from ICAP not in good standing.
In order to exit in good standing with the possibility to earn future AmeriCorps awards (ICAP or otherwise) you will need to complete the program’s early exit paperwork. The paperwork is available on the ICAP website. I have included a direct link below. Please complete the paperwork and mail it to my address listed below or drop it off at my office.
As a reminder, you have until [Date] to either comply or respond to this email. Failure to do so will result in immediate dismissal from ICAP.
Sincerely,
[Your Name]
ICAP Exit Paperwork [provide links or attached exit documents]
Early exit form
Exit Packet
Final Exit Early Email Notification
MUST include the following
Notification of the program’s intent to exit the member for cause
A deadline of 5 business days from the final notification
A list of possible consequences for not complying or responding to this communication
Notification of the program’s intent to exit the member for cause
A deadline of 5 business days from the final notification
A list of possible consequences for not complying or responding to this communication
Final Exit Early Email Draft
TO: Member Email
CC: Program Director
SUBJECT: FINAL Notification to Exit ICAP for Cause
BODY:
[Member name],
This email serves as your final notification of Iowa Campus Compact’s intent to exit you early for cause from the Iowa College AmeriCorps Program. You have 5 business days to comply or respond to the requests in this email. Failure to respond to this request will result in immediate dismissal from ICAP not in good standing.
In order to exit in good standing with the possibility to earn future AmeriCorps awards (ICAP or otherwise) you will need to complete the program’s early exit paperwork. The paperwork is available on the ICAP website. I have included a direct link below. Please complete the paperwork and mail it to my address listed below or drop it off at my office.
As a reminder, you have until [Date] to either comply or respond to this email. Failure to do so will result in immediate dismissal from ICAP. You will also be forfeiting any future AmeriCorps awards including but not limited to NCCC, VISTA, and any other AmeriCorps State and National program.
Sincerely,
[Your Name]
ICAP Exit Paperwork [provide links or attached exit documents]
Early exit form
Exit Packet